Job Opportunity: Grants & Accounting Coordinator at City of Maricopa

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Position: Grants & Accounting Coordinator
Salary being offered: $63,049 – $65,435.50 (appointment generally made at the minimum salary range, depending on qualifications)
Plus excellent benefit package. Maximum Salary for this classification is $86,914.
Open until filled.

Link to Apply

Job Description
The principal function of an employee in this class is to; Preform various accounting duties such as creating and posting entries to the general ledger, reconciling accounts, entering and reporting fixed assets, and compiling financial statements; Research various federal, state, county and local grant opportunities; Work with various departments in through the grant application and monitoring process; prepare and coordinate grant accounting and reporting process. In addition, the Grants and Accounting Coordinator will prepare information for the auditors, assist in budget development and implementation, and participate in special projects. The work is performed under the supervision of a Finance and Budget Manager, but considerable latitude is granted for the exercise of independent judgment and initiative. This class is FLSA – Exempt.

Essential Duties are not intended to be an exhaustive list of all responsibilities, duties and skills.  They are intended to be accurate summaries of what the job classification involves and what is required to perform it.  Employees are responsible for all other duties as assigned.

  • Serves as a grant coordinator for all municipal grant proposals, applications, and compliance which may include internal and external audits.
  • Assists in analysis and problem solving by reconciling the general ledger, reviewing and developing accounting and internal control policies, assisting in special projects, performing budget analysis and providing recommendations.
  • Researches eligible funding sources including federal, state and local; stays current with available funding sources, and analyzes them to identify potential funding for specific projects and programs.
  • Assists the Financial Services Department with planning city-wide grants budget.
  • Processes accounting work by creating and posting journal entries to general ledger based on supporting documentation, preparing tax reports, reconciling bank statements, and compiling financial statements.
  • Notifies the operating department and provides the operating departments with the grant application and any other documentation applicable to the financial performance of the grant.
  • Reconciles all grant expenditures and revenues that have been recorded to the final grant close out report that has been submitted to the granting agency.
  • Compiles, writes, edits, and presents grant applications.
  • Reviews grant proposals and applications prepared by other city departments for completeness, accuracy, and timeliness
  • Manages sub-recipients and recipients of funding to ensure successful grant awards and grant compliance, coordinates the grants with program staff from grant award to closeout.
  • Prepares the annual Schedule of Expenditures of Federal Awards (SEFA schedule) required as part of the City’s annual independent audit; responds and develops systems to address any audit findings.
  • Assists with the preparation of the City’s Comprehensive Annual Financial Report (CAFR).
  • Plans, administers, and coordinates the Community Development Block Grant (CDBG) and other Housing and Urban Development (HUD) related federal grants and housing and redevelopment programs.
  • Meets with staff, the public, other agencies, commissions, elected official and other groups; represents the City and Financial Services Department to community groups, government officials, professional organizations and businesses.
  • Makes presentations to grantors and other groups as required
  • Completes a grant reimbursement requests at least quarterly: reconciles all accounts on grant funds.
  • Reviews all purchases prior to submitting the reimbursement requests to ensure requests are for authorized purchases per the grant requirements.
  • Reviews and updates City Grants Policies and Procedures on a yearly basis.
  • Prepares and sends out a grant report to operating departments that have active grants.
  • Submits all grant applications for the City of Maricopa, assists departments in preparing council staff summary reports relating to grant matters
  • Answers staff questions regarding grant agreements, grant related paperwork, guidelines, city grant procedures, reimbursements and performance reports through the funding agencies
  • Attends grant workshops and conferences to ensure coordination and communication between all parties as it relates to grant compliance and financial management
  • Verifies documents to ensure grant related clauses, certifications and conditions are met
  • Serves as the City’s liaison with federal, state, local, private funding sources or community partners
  • Performs pre-award  analysis to ensure that departments have budget capacity and personnel to accommodate grants’ financial and compliance requirements.
  • Establishes and maintains effective working relationships with all departments and the general public.
  • Monitors acquisition and disposal of grant related assets to ensure compliance with grant requirements.
  • Other duties assigned by management

Minimum Qualifications
Bachelor’s degree in Public Administration, Accounting or related field; four (4) years professional-level experience performing highly responsible grant accounting and administration, including coordinating, pursuing funding, managing grants and maintaining general ledger accounts. Considerable knowledge and responsible experience in the principles, practices and techniques of governmental grant research, writing and monitoring, with strong written and verbal communication skills, and the ability to create reports and keep records.   Considerable knowledge of Generally Accepted Accounting Principles (GAAP) and fund accounting required.

Preferred Qualifications
The successful applicant will have a strong understanding of the grant life cycle process including practical experience in government grants with demonstrable success in researching, writing, obtaining, and monitoring grants. Certified Public Accountant (CPA) and possession of a current Grant Professional Credential from Grant Professional Certification Institute are preferred but not required.

Any equivalent combination of education, training, and experience that provide the requisite knowledge, skills, and abilities for this job, may be substituted for Preferred Qualifications at the discretion of the hiring authority.

Knowledge

  • The administration, principles and techniques of governmental budgeting, budgetary control, governmental accounting, monitoring and auditing.
  • Understanding of Generally Accepted Accounting Principles (GAAP) and fund accounting.
  • Governmental Accounting Standards Board (GASB) pronouncements.
  • Federal, State, County and City laws, codes and ordinances relating to grant awards.
  • The availability of grants, grant applications, grant accounting including OMB Circulars, grant proposals, and administration processes, practices, principles and procedures.
  • Accounting procedures, including general ledger, budget, and assets;
  • City organization, operations, policies and procedures.
  • Grant policies and regulations applicable to various funding agencies.

Skills Required

  • Assembling data and preparing analyses with recommendations. Keeping abreast of grant program, identifying grant sources, determining eligibility, completing grant applications, and administering grant programs including reports and audit requirements.
  • Reviewing and analyzing a variety of financial records and reports necessary to document the receipt, allocation, and distribution of funds in a government setting.
  • Working under pressure of deadlines, and establishing and maintaining cooperative working relationships with employees, officials, other agencies and the general public.
  • Effective oral and written communication.
  • Operation of personal computer including job-related software applications such as Microsoft Office Suite, specifically Excel, Word, and PowerPoint; along with knowledge of various accounting software.

Ability To

  • Work independently with minimal supervision.
  • Prepare and maintain a variety of accounting systems including but not limited to general ledger, fixed assets and accounting systems.
  • Prepare and review computer input data for monthly financial reports.
  • Prepare annual financial statements, budgets and requisitions.
  • Determine eligibility for a variety of grant proposals;
  • Coordinate and participate in the development of grant applications;
  • Coordinate and participate in the preparation of grant compliance reports;
  • Comprehend and make inferences from legal and administrative written materials;
  • Prepare and align multi-year projections with City’s operating budget to sustain level of match required for pursued grants;
  • Monitor budgets through analysis of grant financial data utilizing general ledger accounts;
  • Record financial data and prepare financial reports and projections for use in in-depth analysis of grant funding needs;
  • Prepare and post journal entries and maintain general ledger accounts
  • Speak in public;
  • Conduct research;
  • Monitor and evaluate sub-recipient agreements and evaluate financial information prepared by non-profit organizations.

 

June Webinar Series

GPA Arizona Founding Chapter member, Dr. Michael Lesiecki, is presenting a two part webinar series in June for GPA National on managing grants development.

Part One on June 8 focuses on Finding a Qualified Evaluator at the Proposal Stage
There are many approaches to finding a qualified evaluator – which is right for you? A modest project with a light budget may need to look locally whereas a big DoL budget may face bidding issues. In any event you often have to name an evaluator in your proposal. This webinar will point the way to quality evaluation sources and help you work with an evaluator to structure the letter of commitment and evaluation section for the proposal. A must have for today’s competitive proposals. After this webinar you will also know how to manage the evaluator relationship prior to the submission.

Part Two on June 15 focuses on Creating Dashboards for Grants Development and Management
Today the phrase “evidence–based” is king. And we are always asked to show data that supports our claims of prior work in our proposals or for accomplished objectives in our grant reports. Dashboards are the key to creating evidence-based cultures in your development office or out in your funded projects. You do not need fancy software to create a customized dashboard, excel does fine thank you. In this webinar you will learn lessons gained from industry where dashboards are the norm. Within one day of this webinar you can start your own dashboard to help track and support your development office. This webinar is full of examples that you can relate to and will help you to avoid some common dashboard pitfalls.

Did you know GPA National webinars are free for GPA members? You can watch the webinars live or access recorded webinars later through your GPA National account.

Not a GPA Member yet? Consider joining today or you can purchase individual webinars for $30

Featured

Information Page for Statewide Conference Added

AZConfLogoAn informational page about our statewide conference is now available – see the menu on the left hand side. The page will contain all the latest information about the conference, including the link to register, sponsor information, and agenda (when finalized).

Here are the basics:
What: 2017 Statewide Conference
When: September 14, 2017 from 8:00 AM – 4:30 PM
Where: Rio Salado Conference Center, 2323 W 14th St Tempe 85281
Price: $100 for members; $125 for non-members
Ready to register right now?

Grant Writing USA coming to Mesa on May 30 – 31

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Mesa Police Department and Grant Writing USA will present a two-day grants workshop in Mesa, May 30-31, 2017.  This training is applicable to grant seekers across all disciplines.  Attend this class and you’ll learn how to find grants and write winning grant proposals.

Click here for full event details.

Beginning and experienced grant writers from city, county, and state agencies as well as nonprofits, K-12, colleges and universities are encouraged to attend.

Multi-enrollment discounts and discounts for Grant Writing USA returning alumni are available.  Tuition payment is not required at the time of enrollment.

Educators can earn one semester unit of post-baccalaureate-level professional development credit from FPU for participation in a Grant Writing USA Workshop.

Tuition is $455 and includes everything: two days of terrific instruction, workbook, and access to our Alumni Forum that’s packed full of tools, helpful discussions and more than 200 sample grant proposals.  Seating is limited, online reservations are necessary.

More information including learning objectives, class location, graduate testimonials and online registration is available here.  If you prefer friendly, personal service, please call or write:

Janet Darling
at Grant Writing USA
888.290.6237
janet@grantwritingusa.com

GPC Exam & Annual Conference Scholarships Available now!

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Scholarships for the GPC Exam are now open. You have until June 20th to submit your application. For more information, please visit the Grant Professionals Foundation website: http://www.grantprofessionalsfoundation.org/gpc-scholarships-application-period-now-open/

The application is available here: https://zoomgrants.com/gprop.asp?donorid=2218&limited=1395

Scholarships for the GPA Annual Conference are also open with the same due date: June 20th.

For more information, please visit the Grant Professionals Foundation website: http://www.grantprofessionalsfoundation.org/gpa-annual-conference-scholarship-applications/

The application is available here: https://zoomgrants.com/gprop.asp?donorid=2218&limited=1361

All scholarships are made possible through contributions from individual donors and donations from your local chapter! Please apply and take advantage of these opportunities to further your professional growth.

Looking for application tips? Check out this post from Dr. Judy Riffle: http://www.grantprofessionalsfoundation.org/not-a-popularity-contest-winning-tips-for-gpf-scholarship-applications/

Job Opportunity: Prospect Researcher at Phoenix Children’s Hospital

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Job Title: 20-901 – Prospect Researcher
Department: 108611 – Foundation

Job Summary:
The Prospect Researcher is an integral member of the Foundation’s Decision Support team with responsibility for identifying, researching, and analyzing prospects for discovery, cultivation, and solicitation support Phoenix Children’s Hospital. This position consults with development teams to identify and qualify major donor prospects who have the propensity and capacity to support Phoenix Children’s Hospital. The researcher will work directly with gift officers in strategically managing prospect portfolios and developing fundraising strategies. This position will work in a team-oriented, high-volume, fast-paced, donor-centric environment This position does not supervise any other job.
FLSA: Salaried (Exempt)

PCH Values
All Duties and Responsibilities must be performed in a manner consistent with and supportive of the Values of Phoenix Children’s Hospital.

  • Family-Centered care that focuses on the needs of the child first and values the family as an important member of the care team
  • Excellence in clinical care, service and communication
  • Collaborative within our institution and with others who share our mission and goals
  • Leadership that sets the standard for pediatric health care today and innovations of the future
  • Accountability to our patients, community and each other for providing the best care in the most cost-effective way.

Duties & Responsibilities
Primary Duties

  1. Using a broad spectrum of resources, identifies, researches, evaluates and qualifies prospect donors based on financial capacity, giving potential, propensity to donate, charitable interests, and connection to the organization. – 35%
  2. Manages assignment of new potential prospects, makes recommendations for and implements changes to portfolio composition. Collaborate and consult with Director of Prospect Research and gift officers in prospect strategy sessions. Serves as a liaison to specific fundraising teams and manages their research requests. – 30%
  3. Prepare confidential prospect profiles for individuals and/or corporations and foundations as requested. Collect, organize and maintain prospect information files. – 10%
  4. Participate and contribute to the formulation of the Foundation’s development planning as it pertains to: information systems; processes and procedures of prospect management; and related infrastructure support services, including management of prospect tracking system. – 10%
  5. Research and provide relevant news updates on prospective and engaged prospects. – 5%
  6. Document and provides regular user training on system usage to ensure quality of prospect records, assignments, prospect moves and proposal data. – 5%
  7. Performs miscellaneous job related duties as requested. – 5%

Qualifications
Education Requirements

  1. High School diploma or equivalent. – Required
  2. Bachelor’s Degree or commensurate experience. – Required

Experience Requirements

  1. Two years of experience in development prospect research or related transferable experience. – Required
  2. Experience in a non-profit development office. – Preferred

Certification/License/Registry Requirements
No certification/license/registry requirements

Special Skills & Requirements

  1. Proficiency in using Microsoft Word, Excel, and Outlook. – Required
  2. Experience using relational database software and prospecting tools, along with knowledge of various methods of public information acquisition. – Required
  3. Experience using Raiser’s Edge database. – Preferred
  4. Experience providing training and disseminating information to a wide variety of audiences. – Preferred
  5. Familiarity with prospect screening and other prospect or wealth identification programs. – Required
  6. Strong interpersonal skills and the ability to communicate effectively in customer oriented environment. – Preferred
  7. Excellent critical thinking and problem-solving skills. – Preferred
  8. Strong attention to detail and ability to manage sensitive and confidential information. – Preferred
  9. Desire to work proactively and collaboratively with others to streamline work and achieve mutual goals. – Preferred
  10. Demonstrate ability to take initiate, work independently, manage multiple competing and shifting priorities in fast paced and deadline driven environment. – Preferred

Apply here